Simplify email work! How to create custom templates for Gmail and Outlook[Today’s work hack]| Lifehacker Japan

Gmail and Outlook have the ability to create templatesthere is.

Having the right templates in place can improve operational efficiency and simplify communication.

So how do you create a template? This time, we will introduce the method for Gmail and Outlook.

[Today’s work hack is recommended for these people! ]

Those who want to know how to create templates for Gmail and Outlook Those who want to know the types of templates that should be prepared

Work Hack of the Day: Use templates to streamline replies in Gmail and Outlook

How to create a template in Gmail

The steps are as follows:

Log in to Gmail. Click the gear icon in the top right corner and clickShow all settings“choose. “setting” screen opens, select “detailed“choose. Scroll to the template section and next to it, clickTo enable” option. Open a new email and enter the content you want to save as a template in the email body.new message windowlower rightIt is inthree dots (…) iconClick. Then, the template options will be displayed, so select “Save draft as template” to save. When sending a template, in the new message compose window, select “templateYou can access the template by clicking .

How to create a template in Outlook

The steps are as follows:

Open Outlook and open a new email composition screen. Enter the message content to use as a template. This includes the greeting, body text, signature, etc. When you have finished entering your message, clickFile” menu and select “save as“choose. When you select “Save As”, a dialog box will appear. here,”Outlook template“choose. Name your template andfile nameEnter. after that,”keep”Click. To use a template, on the Outlook home screen, clicknew items” and select “Other items“choose. “Form selection” and in the dialog box, click “Express first” and from there, select “User template“choose. This will open the template you created.

Convenient templates to have on hand

Of course, create a template using a theme you use frequently.

Examples of useful template usage include:

A template that acts like an out-of-office notification, letting you know that you’re unavailable but responding when possible.when you entrust a task to someoneTemplates for sending weekly and monthly reminders and updates

These templates can help improve operational efficiency and simplify communication. Having the right templates will help you keep your messages consistent and save time.

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