The Arts Club of chicago Seeks Dynamic Office Manager to Support Thriving Arts Institution
Chicago, IL – The Arts Club of Chicago, a cornerstone of the city’s vibrant arts scene, is seeking a highly organized and proactive Office Manager to join its dedicated team. This pivotal role sits at the heart of the institution, providing crucial administrative support and ensuring the smooth operation of all facets of the institution.
The ideal candidate will be a flexible,detail-oriented individual with a passion for the arts and a knack for anticipating needs. This is a fantastic possibility to contribute to a renowned cultural organization and gain broad experience across a variety of administrative functions.
About the role:
the Office Manager will provide comprehensive support to the Executive Director and staff, encompassing arts programming, exhibitions, communications, finance, hospitality, human resources, bookkeeping, and customer service.
Key Responsibilities Include:
* Exhibition & Publication Support: Collaborate with the director on all exhibition logistics, from artist liaison and travel arrangements to coordinating printed materials and securing photography rights. This includes assisting with the creation and editing of exhibition catalogues and maintaining the exhibition archive.
* Program Coordination: Manage logistical details for events, arrange travel for visiting speakers and artists, and oversee the bi-monthly distribution of program calendars to members.
* Membership & Hospitality: Assist with maintaining the member database, coordinating communications, and facilitating committee meetings (scheduling, A/V, minute-taking). Manage reservations for member programs and dining, and contribute to menu creation.
* Office Governance: Serve as a welcoming point of contact for members and the public, manage office supplies, process payroll, handle mailings, and maintain organized filing systems.
* Marketing & IT Support: Provide basic tech support,maintain and update the organization’s WordPress website,manage press clippings,and facilitate the sale of merchandise.
Qualifications:
* Bachelor’s degree in Arts Administration, Art History, or a related field preferred.
* Experience working within an arts-related organization is highly desirable.
* Excellent written and verbal interaction skills, including the ability to draft and edit professional correspondence.
* Strong organizational skills and the ability to prioritize tasks effectively.
* Proficiency in Microsoft Word and Excel is required. Familiarity with WordPress, Photoshop, and InDesign is a plus.
* Knowledge of Jonas software is a desired asset.
To Apply:
Interested candidates should submit a cover letter and C.V. to facts@artsclubchicago.org.
About the Arts Club of Chicago:
Founded in 1916, The Arts Club of Chicago is a non-profit membership organization dedicated to fostering the arts and providing a vibrant cultural hub for artists and art enthusiasts.
SEO Considerations:
* Keywords: “Office Manager,” “Arts Administration,” “Chicago,” “Arts Club,” ”Non-profit,” “Administrative Assistant,” “Exhibition,” “Arts Jobs,” “Cultural Organization.”
* Location Targeting: Explicitly mentions “Chicago, IL” to target local job seekers.
* Headline Optimization: Clear and concise headline incorporating key search terms.
* Internal Linking: (If applicable on world-today-news.com) Link to other articles about Chicago arts and culture.
* Meta Description: A concise summary of the article for search engine results (would be written separately).
