Event & Administrative Assistant – Join the Heilbronn Marketing team!
Are you a highly organized and communicative individual with a passion for events? heilbronn Marketing GmbH is seeking a dedicated Event & Administrative Assistant to strengthen our team and contribute to the success of our diverse portfolio of venues and initiatives.
About the Role:
This is a full-time (39 hours/week) permanent position offering a dynamic and varied workload. you will be a key support to both the commercial management of our event spaces and the sales efforts of the Convention Bureau.
Key Responsibilities:
* Provide thorough administrative and organizational support for daily operations, including preparing quotes, contracts, and invoices.
* Manage incoming calls and correspondence, ensuring professional and efficient communication.
* Handle cash register operations and reconcile cloakroom revenue.
* Assist with project management for a range of events, including trade fairs, workshops, and internal company gatherings.
* Support the commercial management of our event venues and the sales team of the Convention Bureau.
What We’re Looking For:
* Completed vocational training as a hotel clerk, event planner, office administrator, or a comparable commercial qualification.
* Proficiency in Microsoft Office Suite.Experience with event management software (BpEvent is a plus) and knowledge of the Meeting Place Ordinance (VStättVO) are highly desirable.
* Excellent communication skills in both German and English, with additional language skills considered a benefit.
* A structured and detail-oriented approach to work, combined with a collaborative team spirit.
* Flexibility and a willingness to work outside of standard business hours as needed.
What We Offer:
* A secure, permanent position with a competitive salary based on the public service collective agreement (up to EC 7 TVöD).
* A heavily subsidized Deutschlandticket for public transportation – our office is conveniently located near light rail and bus lines.
* The opportunity to participate in the JobRad (bicycle leasing) programme.
* A comprehensive company pension scheme (ZVK).
* A supportive and collaborative work habitat with a dedicated team.
* Excellent opportunities for professional development and continued training.
Heilbronn Marketing GmbH is an equal opportunity employer committed to diversity and inclusion. Qualified individuals with disabilities will receive preferential consideration.
Ready to join our team?
We encourage you to apply with a detailed resume and cover letter, including yoru earliest possible start date. We look forward to hearing from you!
