Streamlining Procurement for High-Quality Advancement

Zhongshui Materials South China Company is actively enhancing it’s procurement processes to meet the reform objectives of datang Group company’s three-level procurement and two-level management system.

The company is committed to promoting high-quality development in procurement management by:

• Exploring innovative methods to improve the quality and efficiency of procurement agents.
• optimizing processes to reconstruct the node mechanism.
• substantially reducing the procurement cycle.
• Implementing efficient closed-loop management.

These efforts have led to new breakthroughs in the procurement success rate, marking a meaningful achievement for the company.

Problem-Oriented Reform

The company’s reform initiatives are designed to address common challenges in non-recruitment projects, including:

• Inconsistent network time.
• Insufficient review preparation.
• Inadequate node connection.

Zhongshui Materials South China Company has proactively intervened in the procurement process to tackle these issues head-on.

The company organized a specialized team to conduct thorough research, systematically identifying weak points in the implementation of non-recruitment projects in Guangdong over recent years. By benchmarking against the advanced experiences and practices of peer units in Shanxi, Shandong, and Longjiang, the team developed practical and feasible process optimization strategies.

This collaborative effort resulted in a comprehensive efficiency improvement plan for the entire on-network opening-appraisal-appraisal-audit process, jointly formulated with the Supply Chain Management department and the Central Procurement Center. The goal is to optimize procurement efficiency while ensuring full compliance.

Implementation and Results

The implementation of the plan involves a scientifically structured and closely connected approach across all stages.Key elements include:

• Launching all projects on sunday to provide ample supplier response time.
• Opening bids on Wednesday to enhance the efficiency of bidding and evaluation.
• Conducting high-quality reviews on Thursday.
• Completing the review of procurement results and releasing selected outcomes on Friday to close the loop.

To ensure seamless execution, the project manager team coordinated and expedited various preparatory tasks, such as expert extraction, data uploading, and system testing.This proactive approach eliminated potential gaps in the preparation process.

E-commerce platform operation drills and review report filling training were also organized to ensure that key personnel are proficient in system operations and process essentials.

Project managers maintained consistent dialog with representatives from relevant units, conveying task standards and fostering coordination among all employees to ensure high-quality and efficient review work.

the collaborative efforts and precise association have yielded significant results. The procurement cycle for this batch of projects was shortened by 3.5 days year-on-year, with both the review cycle and branch company review cycle decreasing by more than 50%.

Future Directions

Looking ahead,Zhongshui Materials South China Company will continue to focus on specialization,processization and intelligence as its guiding principles.

The company aims to:

• Strengthen system coordination.
• Implement front-end planning.
• Build an efficient, fair, and traceable procurement system.

These ongoing efforts will provide robust support for the high-quality development of the Datang Group Company.

FAQ

What is the main goal of Zhongshui Materials South China Company’s procurement reform?

To improve the quality and efficiency of procurement management.

What are the key areas of focus in the reform?

Process optimization, cycle compression, and efficient closed-loop management.

What were the results of the recent process improvements?

The procurement cycle was shortened by 3.5 days, and review cycles decreased by over 50%.