Event Experience Coordinator
About the Role:
We are seeking a dynamic and detail-oriented Event Experience Coordinator to join our team! In this pivotal role, you will be responsible for the full lifecycle of our events - from initial concept and planning to flawless execution and insightful post-event analysis. You’ll be a key driver in creating engaging and memorable experiences that align with our organization’s values and strengthen relationships with our community, partners, and stakeholders.
What You’ll Do:
* Event Design & Execution: Lead the planning and logistical coordination of events, including developing detailed timelines, securing venues, and managing vendor relationships. this encompasses everything from sourcing necessary permits and equipment to arranging travel and catering.
* On-Site Leadership: Take ownership of event day operations, overseeing setup, execution, and breakdown. You’ll provide direction to event staff, volunteers, and contractors, ensuring a smooth and safe experience for all attendees.
* Cross-Functional Collaboration: Work closely with our marketing, sponsorship, and community outreach teams to ensure cohesive event promotion and maximize impact. You’ll be a central hub for interaction, fostering strong working relationships across departments.
* Stakeholder Management: Serve as the primary liaison for vendors, sponsors, and attendees, providing extraordinary customer service and addressing any questions or concerns.
* Financial Oversight & Analysis: Manage event budgets meticulously, processing invoices, tracking expenses, and providing accurate financial reporting. You’ll also analyze key event metrics - attendance, revenue, and attendee feedback – to identify areas for advancement and demonstrate event success.
* Post-Event Reporting: Develop thorough post-event evaluations, summarizing key learnings and offering actionable recommendations for future events.
What You’ll Bring:
* Experience: 2+ years of proven experience in event planning, project management, or a related field.
* Organization: Exceptional organizational and time-management skills with a keen eye for detail. the ability to juggle multiple projects concurrently is essential.
* Communication: outstanding verbal and written communication skills, with the ability to effectively interact with diverse audiences.
* Flexibility: Willingness to work evenings, weekends, and holidays as required to support event schedules.
* Technical Skills: Proficiency in Microsoft Office Suite and experience with event/project management software (e.g., Asana, Trello, Eventbrite).
bonus Points:
* A passion for creating innovative and engaging event experiences.
* A collaborative spirit and the ability to thrive in a fast-paced, team-oriented surroundings.
* A proactive approach to problem-solving and a demonstrated ability to meet tight deadlines.
We are an equal prospect employer committed to fostering a diverse and inclusive workplace.All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected characteristic.
